12/12/2023 Board Meeting
IN ATTENDANCE
Matt Eberly – President
Bryce Cox – Vice President
Randy Plew-Treasurer
Gerry Powell – Secretary
Will Gooden – Absent 5th Board Member
Mike Cumings – new Off-shore Member replacing Gerry Powell in January 2024
Laura Broadbent – new On-shore Member replacing Randy Plew in January 2024
Board Meeting Minutes for 11/14/2023 were provided via email to each existing Board Member and copied to the new Board Members prior to this meeting for review.
Minutes reviewed by all.
No changes were requested.
No changes were made.
Motion to accept Minutes by Plew
2nd by Cox
All agreed – the motion passed.
R. Plew- Finance report
No change from November 2023 figures.
Check register from Q-books will be sent via email to Matt and will add to the website finance page.
Only expenses were $5.00 per month for paper copies of bank statements to be mailed to EFAC PO Box for Randy to file with the Treasurers information he will be turning over to the new Board.
The email sent to LINK Accounting to investigate taking over the billing & collection of pier fees and associated cost has been reviewed. Matt is scheduling a meeting with LINK Accounting in the next few weeks to go over details of what needs to be accomplished and completed. Bryce will be included in this process and Randy will be contacted to supply a Q-Book copy of our financials for Matt, Bryce and LINK Accounting to review & move forward with this proposed conversion to invoicing by LINK Accounting rather than this being done by the EFAC Treasurer. The EFAC Treasurer will then be getting detailed information from LINK on the status of the invoicing process and with the yearly tax filing that LINK has been completing for EFAC these last six years.
Matt will be providing detailed information on the LINK Accounting proposal to the new Board at the January meeting. The newly seated Board will then make the final decision whether to proceed with the transfer or keep our same process in place for invoicing pier fees.
The USPS PO Box key for EFAC will be turned over by Randy to Matt Eberly. Matt will then provide this key to the new Treasurer and/or LINK Accounting based on the decision made by the new Board on the invoicing issue noted above.
The pier fees for 2024 will be addressed by the Board in January in conjunction with the invoicing process noted above.
Regarding 2023 pier fees – all but 2 were paid. Randy indicated that this might have been a mailing issue on his part with these two accounts. At this time, he has generously noted that he will process payment himself for these two accounts. This will then start off 2024 with a clean slate with no outstanding bills.
The information for one account has been updated in the EFAC files. The second address still has an issue – this belongs to J. Johnson noted as 6365 11th Trail – Pier 99A. During discussions about this property, it was noted that this will take some additional effort to resolve this invoice issue.
The good news is that both new Board members are familiar with this property location.
Gerry will be mailing CD paperwork from Northwest Bank to Matt for the new Board review. The new EFAC Board will coordinate with Randy as needed to ensure that the needed transition takes place and that the New Board Members are then listed on the EFAC account & CD at Northwest bank, replacing Randy & Gerry on 01/01/2024.
The new Board members were welcomed to the fold and their contact information is as follows.
Mike Cumings – mikecumings78@gmail.com – 574.528.07412
Laura Broadbent – lfbroad3@sbcglobal.net – 317-752-2958
Gerry had facilitated email contact between Will Gooden our 5th Board member & Brian Pyle our previous 5th Board member to have the EFAC files transferred from Brian to Will, so any possible information that might be needed in the future will remain in EFAC possession.
Will Gooden was not in attendance at this December meeting, so the new Board will need to review this needed action at the January meeting to ensure that the transfer of information was completed.
Board meetings will continue to be on the 2nd Tuesday of each month at this time.
The new Board will review options on meeting times and adjust as needed at a future meeting.
Next meeting scheduled for January 9th at 6pm EST
Motion to Adjourn by Plew – 2nd by Cox – All agreed- motion passed.
6:24pm EST
G. Powell – Secretary
Gerry L Powell
