07/11/2023 Board Meeting
IN ATTENDANCE
Matt Eberly – President
Bryce Cox – Vice President
Randy Plew-Treasurer
Gerry Powell – Secretary
Will Gooden – 5th Board Member – Absent – Family Wedding
Board Meeting Minutes for 06/13/2023 were provided via email to each Board Member prior to this meeting for review.
Minutes reviewed by all.
No changes were requested.
No changes were made.
Motion to accept Minutes by Plew
2nd by Cox
All agreed – the motion passed.
R. Plew- Finance report
Balance as of today in checking account = $16572.04
Plus, CD of 20,000.00 at Northwest Bank
Outstanding invoices = three, plus late fees – notices sent by Plew again this week
Two checks were written – USPS for our PO Box and E&O Insurance to W.R.Hall for August 2023 to August 2024. This is the last year of our three-year insurance policy.
Copy of check register and the three outstanding invoices emailed to the Board – these will be posted on the website.
Plew will provide contact information for our E&O insurance policy to Eberly & Cox, so that the new Board can act next year – 2024 – to renew or seek a new policy for E&O insurance.
Emails for address changes sent to our G-mail account by two members have been provided to Plew, who has already updated records for future mailings.
Cox – Community Pier Sockets
Bryce snorkeled in the area where the Community Pier was located. Nine additional sockets were found. Bryce removed two and Lakeland Pier removed the remaining. Payment of the $525 to Lakeland & $200 to Bryce for his removal & coordination with Lakeland will be paid by EFAC when invoices are submitted to Plew. Motion to approve above payments by Powell – 2nd by Eberly – All Agreed
Annual meeting –
This meeting has been set & will be held September 9th at 9AM at the American Legion Hall in North Webster.
Plew will contact the Legion for the room & has been authorized to make a $50.00 donation to the Legion for the use of the facility.
Signs will be posted at the entrances to Epworth Forest as has been done in previous years.
If you are reading these Board Meeting Minutes – please tell your neighbors about the meeting, time & place.
Powell sent email information to both Eberly & Cox concerning access to the EFAC Website prior to the July 4th Holiday.
Powell spoke with Eberly over the 4th Holiday, and he was able to access & review the process of website maintenance – no physical contact meeting was needed.
Powell met with Cox but we were not able to access the site after multiple attempts. Bryce will attempt to access the site again and notify the Board if he is not able to get into the system.
Eberly, will be monitoring the EFAC Gmail site & adding information to the EFAC website that needs posting. Powell will continue to provide back-up as needed. This will ensure the smooth transition to the new Board in 2024 for the above processes.
Next monthly meeting will be the third Tuesday, August 15th at 5pm CST / 6pm EST.
NOTE, THIS A CHANGE FROM OUR NORMAL SECOND TUESDAY OF THE MONTH
Motion to Adjourn by Plew – 2nd by Cox – All agreed- motion passed.
5:22pm EST
G. Powell – Secretary
Gerry L Powell
