Attending :

Matt

Bryce

Laura

Mike

Reviewed Julys minutes : Laura motioned to approve and Matt second

Treasury up date :

Ramseys have not paid 2 spots thinks he paid.

10 outstanding invoices, Laura will send an email with phone numbers for the outstanding invoices & divide them up to try and get them collected.

Pier 99a update :

 Have Jason draw up rules for his renters and have Will Gooden look at the rules as it pertains to the renters of the property.

Give Jason Nolley a pier transfer form .

Wade Lane :

Have Will review the judgement on swapping pier locations ( Matt ) will inform Kurt about the review , Bryce motioned and Matt second

Annual meeting :

September 21st,

10 am  @ NWCC

September meeting on the 10th 6pm

set the agenda for the annual meeting

Bryce motioned to end Laura second

Attending :

Laura

Matt

Mike

Treasure ***

Invoice open balance $1060.00

  Link Accounting will resend outstanding invoices and add a 10.00 late fee. We were late sending invoices out we will give an extra 30 days and after that if pier holders are not current

     we will follow the collection procedure as set in the by laws .

Pier 99a ***

  Contact Steve Conner about the easement and pier placement of pier 99a.

    99a I have talked with Steve Conner about the easement and placement and Jason Nolley  , Steve Conner is dead on allowing easement and placement of the pier but he is willing to meet with

        the board and Jason Nolley about the matter.

   There is a provision in the by laws thats says Mr. Conner can waive his liability Jason Nolley is willing to assume the liability and put it in writing if need be as well as draft a pier use rule for his renter when

        the time comes if that is good for Mr. Conner.

 Next meeting  July 9th 6pm

Attending :

Matt

Bryce

Will

Laura

Mike

** the minutes from April were reviewed and Bryce approved them and Laura second them.

** Treasury Report

There is $1600.00 in invoices still unpaid Some invoices were resent because of incorrect addresses and an invoice will be sent to the new owners on 9th Trail..

Would like to collect the outstanding balance of the invoices by the June meeting.

Review the CD balance of $20,924.00 the CD renews in October we have a balance of 21,422.00 in checking our taxes of $156.00 has been paid the boards insurance has been renewed and will be paid by the end of May.

*** Pier 99a

   Need to get more information from the lakefront home owner and the non lakefront home owner about the pier location. Bryce will send the information he has to Will gooden.

 I sent the former owner of pier 99 an email after the meeting in hopes she could shed some light on the situation , Carol responded back and said the owner of pier 99a had easement rights through her property and the pier was located at the edge of the property next to Toni Overmans property but had not been placed in a couple of years.

What do we owe Link Accounting ?

Laura will send Bryce Names and pier numbers

Laura motioned to adjourn and Bryce second the motion

next meeting  June 10th 6pm

Attending:

Bryce

Matt

Mike

Laura

Will

#1 Bryce approved March 12th  minutes and Laura second them

#2 Taxes were filed through Link Accounting for 2023 year .

  Need to follow up with Jeff to see what’s came in and what’s still outstanding.

CD balance 

What are the plans for it’s balance and plans for the CD it’s self?

Invoices will go out next year in month of February 

#3

Off shore liability insurance proof 1 time or regular what dose the judgement say?

Work on EFAC board liability insurance for renewal. 

#4

Pier 99a

Contact previous owner for a reference point for it’s location 

#5 

New home owners with a pier?

  Follow up on pier transfer forms 

Bryce motion to end Laura second next meeting 

May 14th ,2024 6pm

Meeting Minutes March

Attending:

Matt

Bryce

Laura

Mike

Pier fees:

Link is ready to send out invoices. 

Motion by Matt to send invoices for 2024 season Bryce approved the motion Matt second the Motion.

Pier 99a :

Bryce asked about 99a location, Motion was made to amend February’s notes regarding Pier 99a pending a review of the exact location of the placement of Pier 99a. Bryce approved the Motion and Laura second the Motion.

Non profit:

Check with Jeff at Link accounting about the non profit status and the income generated from the CDs.

Need to up date Pier holders contract information 

How do we assure a Pier is in its correct place?

Bryce Motion to end the meeting and Laura second the Motion 

Next meeting  April 9th at 6pm

Meeting Minutes February 2024

Attending:

Bryce cox – vice president 

Matt Eberly  – president 

Will Gooden – 5th member 

Laura Broadbent  – Treasure 

Mike Cumings  – Secretary 

Meeting minutes were reviewed Mike approved the 1/12/2024 minutes and Will second them until Laura arrived the Will removed his second and Laura second the minutes. 

** Follow up on Jeff & link accounting transition is moving forward Randy Plew has everything ready to go for the transition, Link Accounting will send out invoices and collect pier fees.

** New Residents:

     How can we inform new residents of their footage and their pier assignments as well as their pier fees?

** Bank Transition:

   Laura and Bryce need to sign up on the account at Northwest to remove Gary Powell and Randy Plew from the account, the Treasurer, vice president and president will have access to the bank account. 

** Board has to approve a check before Link Accounting can cut the check(follow up with Jeff on Links procedure for this)

** End of year meet rediscuss site for meeting plans.

** Pier 99a

  Location is between Steve Connor and Toni Overman need to follow up with Jason Nolley (owner) about the exact location for pier 99a

Bryce Cox motioned to end the meeting 

Next meeting  3/12/2024 6pm

12/12/2023 Board Meeting

IN ATTENDANCE

Matt Eberly – President

Bryce Cox – Vice President

Randy Plew-Treasurer

Gerry Powell – Secretary

Will Gooden – Absent 5^th Board Member

Mike Cumings – new Off-shore Member replacing Gerry Powell in January 2024

Laura Broadbent – new On-shore Member replacing Randy Plew in January 2024

Board Meeting Minutes for 11/14/2023 were provided via email to each existing Board Member and copied to the new Board Members prior to this meeting for review.

Minutes reviewed by all.

No changes were requested.

No changes were made.

Motion to accept Minutes by Plew

2^nd by Cox

All agreed – the motion passed.

R. Plew- Finance report 

No change from November 2023 figures.

Check register from Q-books will be sent via email to Matt and will add to the website finance page.

Only expenses were $5.00 per month for paper copies of bank statements to be mailed to EFAC PO Box for Randy to file with the Treasurers information he will be turning over to the new Board. 

The email sent to LINK Accounting to investigate taking over the billing & collection of pier fees and associated cost has been reviewed.  Matt is scheduling a meeting with LINK Accounting in the next few weeks to go over details of what needs to be accomplished and completed.  Bryce will be included in this process and Randy will be contacted to supply a Q-Book copy of our financials for Matt, Bryce and LINK Accounting to review & move forward with this proposed conversion to invoicing by LINK Accounting rather than this being done by the EFAC Treasurer.  The EFAC Treasurer will then be getting detailed information from LINK on the status of the invoicing process and with the yearly tax filing that LINK has been completing for EFAC these last six years. 

Matt will be providing detailed information on the LINK Accounting proposal to the new Board at the January meeting.  The newly seated Board will then make the final decision whether to proceed with the transfer or keep our same process in place for invoicing pier fees.

The USPS PO Box key for EFAC will be turned over by Randy to Matt Eberly.  Matt will then provide this key to the new Treasurer and/or LINK Accounting based on the decision made by the new Board on the invoicing issue noted above.

The pier fees for 2024 will be addressed by the Board in January in conjunction with the invoicing process noted above. 

Regarding 2023 pier fees – all but 2 were paid.  Randy indicated that this might have been a mailing issue on his part with these two accounts.  At this time, he has generously noted that he will process payment himself for these two accounts.  This will then start off 2024 with a clean slate with no outstanding bills. 

The information for one account has been updated in the EFAC files.  The second address still has an issue – this belongs to J. Johnson noted as 6365 11^th Trail – Pier 99A.  During discussions about this property, it was noted that this will take some additional effort to resolve this invoice issue. 

The good news is that both new Board members are familiar with this property location. 

Gerry will be mailing CD paperwork from Northwest Bank to Matt for the new Board review.  The new EFAC Board will coordinate with Randy as needed to ensure that the needed transition takes place and that the New Board Members are then listed on the EFAC account & CD at Northwest bank, replacing Randy & Gerry on 01/01/2024.

The new Board members were welcomed to the fold and their contact information is as follows.

Mike Cumings – mikecumings78@gmail.com – 574.528.07412

Laura Broadbent – lfbroad3@sbcglobal.net – 317-752-2958

Gerry had facilitated email contact between Will Gooden our 5^th Board member & Brian Pyle our previous 5^th Board member to have the EFAC files transferred from Brian to Will, so any possible information that might be needed in the future will remain in EFAC possession.

Will Gooden was not in attendance at this December meeting, so the new Board will need to review this needed action at the January meeting to ensure that the transfer of information was completed.

Board meetings will continue to be on the 2^nd Tuesday of each month at this time.

The new Board will review options on meeting times and adjust as needed at a future meeting.

Next meeting scheduled for January 9^th at 6pm EST

Motion to Adjourn by Plew – 2^nd by Cox – All agreed- motion passed.

6:24pm EST

G. Powell – Secretary

Gerry L Powell

10/10/2023 Board Meeting

IN ATTENDANCE

Matt Eberly – President

Bryce Cox – Vice President

Randy Plew-Treasurer

Gerry Powell – Secretary

Will Gooden – 5^th Board Member

Board Meeting Minutes for 08/15/2023 were provided via email to each Board Member prior to this meeting for review.

Minutes reviewed by all.

No changes were requested.

No changes were made.

Motion to accept Minutes by Plew

2^nd by Cox

All agreed – the motion passed.

1^st Draft of Annual meeting notes emailed on 10/09/2023 to all Board Members – these will be reviewed at the next Annual meeting in 2024 by the existing Board at that time.

R. Plew- Finance report 

Balance as of today provided in check register emailed to Board is $15,803.04 and our 20K CD at the

bank for a total of $35,803.04 which will be posted to the website.

Randy is suggesting we consider adding a 2^nd CD in 2024.

Existing CD matures in January 2024 and could also be added to at that time.

The email sent to Link Accounting to investigate taking over the billing & collection of pier fees and associated cost has not yet been returned.   

Bryce will be at Link Accounting next week and will check to see if any information is available about our request. 

Bryce & Matt will coordinate with Randy and meet to ensure that their names are listed on the EFAC accounts at Northwest bank, replacing Randy & Gerry on 01/01/2024.

Possible issues facing Board for 2024

Will asked a question about additional piers spots excluded from the 2016 judgement for a period, which was mentioned in the Annual meeting.  This will need to be reviewed by the Board to see if we can find information documents on the temporary exclusion.

Lake front owner at pier 35 not allowing Off-shore pier 35A to be installed. 

Jim Burton new person assigned at pier 104A, not on record as owner on GIS yet.  Therefore, billing is going to the owner as shown on GIS (Kosciusko Government Record Site) until records are updated.

New Board members for EFAC in 2024

Mike Cummings will be replacing Gerry Powell for the Off-Shore members,

Randy & Matt will be working with the On-Shore members to provide for Randy’s replacement for 2024.

Both new members will be invited to attend the December EFAC meeting to get acclimated to the process of the EFAC Board and take over duties for the year 2024.

Will asked a question about EFAC’s involvement in the Board member elections.  The answer to that question is there is no involvement.  Off-shore & On-shore members as defined by the Court, are to elect a member from their ranks and notify EFAC as to their choice for their representative for the next three years.  The member is then seated on the Board and the existing & new members then decide what role each member will handle.  That being the position of President – Vice-President – Treasurer – Secretary.

Next meeting November 14^th at 6pm EST

Motion to Adjourn by Cox – 2^nd by Plew – All agreed- motion passed.

6:40pm EST

G. Powell – Secretary

Gerry L Powell

07/11/2023 Board Meeting

IN ATTENDANCE

Matt Eberly – President

Bryce Cox – Vice President

Randy Plew-Treasurer

Gerry Powell – Secretary

Will Gooden – 5^th Board Member – Absent – Family Wedding

Board Meeting Minutes for 06/13/2023 were provided via email to each Board Member prior to this meeting for review.

Minutes reviewed by all.

No changes were requested.

No changes were made.

Motion to accept Minutes by Plew

2^nd by Cox

All agreed – the motion passed.

R. Plew- Finance report 

Balance as of today in checking account = $16572.04

Plus, CD of 20,000.00 at Northwest Bank

Outstanding invoices = three, plus late fees – notices sent by Plew again this week

Two checks were written – USPS for our PO Box and E&O Insurance to W.R.Hall for August 2023 to August 2024.  This is the last year of our three-year insurance policy. 

Copy of check register and the three outstanding invoices emailed to the Board – these will be posted on the website.

Plew will provide contact information for our E&O insurance policy to Eberly & Cox, so that the new Board can act next year – 2024 – to renew or seek a new policy for E&O insurance.

Emails for address changes sent to our G-mail account by two members have been provided to Plew, who has already updated records for future mailings.

Cox – Community Pier Sockets

Bryce snorkeled in the area where the Community Pier was located.  Nine additional sockets were found.  Bryce removed two and Lakeland Pier removed the remaining.  Payment of the $525 to Lakeland & $200 to Bryce for his removal & coordination with Lakeland will be paid by EFAC when invoices are submitted to Plew.  Motion to approve above payments by Powell – 2^nd by Eberly – All Agreed

Annual meeting –

This meeting has been set & will be held September 9^th at 9AM at the American Legion Hall in North Webster.

Plew will contact the Legion for the room & has been authorized to make a $50.00 donation to the Legion for the use of the facility.

Signs will be posted at the entrances to Epworth Forest as has been done in previous years.

If you are reading these Board Meeting Minutes – please tell your neighbors about the meeting, time & place. 

Powell sent email information to both Eberly & Cox concerning access to the EFAC Website prior to the July 4^th Holiday.

Powell spoke with Eberly over the 4^th Holiday, and he was able to access & review the process of website maintenance – no physical contact meeting was needed.

Powell met with Cox but we were not able to access the site after multiple attempts.  Bryce will attempt to access the site again and notify the Board if he is not able to get into the system.

Eberly, will be monitoring the EFAC Gmail site & adding information to the EFAC website that needs posting.  Powell will continue to provide back-up as needed.  This will ensure the smooth transition to the new Board in 2024 for the above processes. 

Next monthly meeting will be the third Tuesday, August 15^th at 5pm CST / 6pm EST. 

NOTE, THIS A CHANGE FROM OUR NORMAL SECOND TUESDAY OF THE MONTH

Motion to Adjourn by Plew – 2^nd by Cox – All agreed- motion passed.

5:22pm EST

G. Powell – Secretary

Gerry L Powell

07/11/2023 Board Meeting

IN ATTENDANCE

Matt Eberly – President

Bryce Cox – Vice President

Randy Plew-Treasurer

Gerry Powell – Secretary

Will Gooden – 5^th Board Member – Absent – Family Wedding

Board Meeting Minutes for 06/13/2023 were provided via email to each Board Member prior to this meeting for review.

Minutes reviewed by all.

No changes were requested.

No changes were made.

Motion to accept Minutes by Plew

2^nd by Cox

All agreed – the motion passed.

R. Plew- Finance report 

Balance as of today in checking account = $16572.04

Plus, CD of 20,000.00 at Northwest Bank

Outstanding invoices = three, plus late fees – notices sent by Plew again this week

Two checks were written – USPS for our PO Box and E&O Insurance to W.R.Hall for August 2023 to August 2024.  This is the last year of our three-year insurance policy. 

Copy of check register and the three outstanding invoices emailed to the Board – these will be posted on the website.

Plew will provide contact information for our E&O insurance policy to Eberly & Cox, so that the new Board can act next year – 2024 – to renew or seek a new policy for E&O insurance.

Emails for address changes sent to our G-mail account by two members have been provided to Plew, who has already updated records for future mailings.

Cox – Community Pier Sockets

Bryce snorkeled in the area where the Community Pier was located.  Nine additional sockets were found.  Bryce removed two and Lakeland Pier removed the remaining.  Payment of the $525 to Lakeland & $200 to Bryce for his removal & coordination with Lakeland will be paid by EFAC when invoices are submitted to Plew.  Motion to approve above payments by Powell – 2^nd by Eberly – All Agreed

Annual meeting –

This meeting has been set & will be held September 9^th at 9AM at the American Legion Hall in North Webster.

Plew will contact the Legion for the room & has been authorized to make a $50.00 donation to the Legion for the use of the facility.

Signs will be posted at the entrances to Epworth Forest as has been done in previous years.

If you are reading these Board Meeting Minutes – please tell your neighbors about the meeting, time & place. 

Powell sent email information to both Eberly & Cox concerning access to the EFAC Website prior to the July 4^th Holiday.

Powell spoke with Eberly over the 4^th Holiday, and he was able to access & review the process of website maintenance – no physical contact meeting was needed.

Powell met with Cox but we were not able to access the site after multiple attempts.  Bryce will attempt to access the site again and notify the Board if he is not able to get into the system.

Eberly, will be monitoring the EFAC Gmail site & adding information to the EFAC website that needs posting.  Powell will continue to provide back-up as needed.  This will ensure the smooth transition to the new Board in 2024 for the above processes. 

Next monthly meeting will be the third Tuesday, August 15^th at 5pm CST / 6pm EST. 

NOTE, THIS A CHANGE FROM OUR NORMAL SECOND TUESDAY OF THE MONTH

Motion to Adjourn by Plew – 2^nd by Cox – All agreed- motion passed.

5:22pm EST

G. Powell – Secretary

Gerry L Powell