07/11/2023 Board Meeting

IN ATTENDANCE

Matt Eberly – President

Bryce Cox – Vice President

Randy Plew-Treasurer

Gerry Powell – Secretary

Will Gooden – 5^th Board Member – Absent – Family Wedding

Board Meeting Minutes for 06/13/2023 were provided via email to each Board Member prior to this meeting for review.

Minutes reviewed by all.

No changes were requested.

No changes were made.

Motion to accept Minutes by Plew

2^nd by Cox

All agreed – the motion passed.

R. Plew- Finance report 

Balance as of today in checking account = $16572.04

Plus, CD of 20,000.00 at Northwest Bank

Outstanding invoices = three, plus late fees – notices sent by Plew again this week

Two checks were written – USPS for our PO Box and E&O Insurance to W.R.Hall for August 2023 to August 2024.  This is the last year of our three-year insurance policy. 

Copy of check register and the three outstanding invoices emailed to the Board – these will be posted on the website.

Plew will provide contact information for our E&O insurance policy to Eberly & Cox, so that the new Board can act next year – 2024 – to renew or seek a new policy for E&O insurance.

Emails for address changes sent to our G-mail account by two members have been provided to Plew, who has already updated records for future mailings.

Cox – Community Pier Sockets

Bryce snorkeled in the area where the Community Pier was located.  Nine additional sockets were found.  Bryce removed two and Lakeland Pier removed the remaining.  Payment of the $525 to Lakeland & $200 to Bryce for his removal & coordination with Lakeland will be paid by EFAC when invoices are submitted to Plew.  Motion to approve above payments by Powell – 2^nd by Eberly – All Agreed

Annual meeting –

This meeting has been set & will be held September 9^th at 9AM at the American Legion Hall in North Webster.

Plew will contact the Legion for the room & has been authorized to make a $50.00 donation to the Legion for the use of the facility.

Signs will be posted at the entrances to Epworth Forest as has been done in previous years.

If you are reading these Board Meeting Minutes – please tell your neighbors about the meeting, time & place. 

Powell sent email information to both Eberly & Cox concerning access to the EFAC Website prior to the July 4^th Holiday.

Powell spoke with Eberly over the 4^th Holiday, and he was able to access & review the process of website maintenance – no physical contact meeting was needed.

Powell met with Cox but we were not able to access the site after multiple attempts.  Bryce will attempt to access the site again and notify the Board if he is not able to get into the system.

Eberly, will be monitoring the EFAC Gmail site & adding information to the EFAC website that needs posting.  Powell will continue to provide back-up as needed.  This will ensure the smooth transition to the new Board in 2024 for the above processes. 

Next monthly meeting will be the third Tuesday, August 15^th at 5pm CST / 6pm EST. 

NOTE, THIS A CHANGE FROM OUR NORMAL SECOND TUESDAY OF THE MONTH

Motion to Adjourn by Plew – 2^nd by Cox – All agreed- motion passed.

5:22pm EST

G. Powell – Secretary

Gerry L Powell

06/13/2023 Board Meeting
IN ATTENDANCE
Matt Eberly – President
Bryce Cox – Vice President
Randy Plew-Treasurer
Gerry Powell – Secretary
Will Gooden – 5th Board Member

Board Meeting Minutes for 05/09/2023 were provided via email on 05/15/2023 at 9:14pn CST to each
Board Member prior to this meeting for review.
Minutes reviewed by all.
No changes were requested.
No changes were made.
Motion to accept Minutes by Plew
2nd by Eberly
All agreed – the motion passed.
R. Plew- Finance report
2-deposits were made –
Balance as of today in checking account = $17,203.94
Plus, CD of 20,000.00 at Northwest Bank
Outstanding invoices = seven for a total of #350.00, plus late fees of #20.00
Copy of check register and the seven outstanding invoices have been posted on website.
Website registration fee is coming due. Randy has been authorized to pay the fee when it arrives by the
Board.
It is time to file the Business Entity Report for 2023. The Board has contacted our attorney Matt
Shipmen and his firm will file the necessary paperwork to accomplish this. The Board has further
authorized Plew to pay the invoice for this filing when submitted by Shipman.
Pier 64A location has been reviewed by the Board. It complies and has not been installed in the wrong
location. After physical review by Powell, Plew and Cox and further review of the drone mapping
footage on the website. Pier 64A is in the correct location. The question of location came about because
of the remodeling of the home at this location and the landscaping changes made on the shoreline.
These changes gave a different view of the location from both the lake and the view from Wade Drive.
Pier 52A has a similar situation as to landscaping changes made to the shoreline. This pier was located
at the site of the tree which was taken down in a storm and the stump removal we tracked for many
months. When the Church removed the stump & repaired the seawall at this location it again gave us a
different look from the lake & down the easement from Wade Drive. Again, in reviewing the drone
footage it was determined that this pier is compliant with the location documented in the drone
footage.
Bryce has snorkeled area of the old community pier. Five additional sockets were found that need to be
removed. Bryce has been able to remove two himself, which he will send a bill to EFAC for payment.
Bryce indicated he may be able to remove an additional socket, which EFAC will pay him for if it can be
accomplished. The remaining sockets will take additional extensive work to remove. Bryce has been
authorized to contact Lakeland Pier Company to schedule this work ASAP and have them submit their
invoice to EFAC for payment.
Eberly and Cox will meet with Powell over the July 4th holiday week to discuss and review how the
website is accessed for posting documents.
Next Board Meet on July 11th, 2023, at 6pm Eastern time.
Motion to Adjourn by Cox – 2
nd by Plew – All agreed- motion passed.
6:30pm EST
G. Powell – Secretary
Gerry L Powell